We assist healthcare providers in maintaining their regulations while preserving their financial stability. Hornbill delivers complete financial and accounting services to healthcare organizations, NDIS service providers, aged care facilities and allied health clinics throughout Australia. The customised solutions we provide for your business enable you to maintain operational efficiency while achieving audit readiness and focusing on high-quality care delivery.

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NDIS Services We Support

At Hornbill, we support NDIS organisations with a comprehensive suite of financial and reporting services tailored for health and care operations:

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NDIS & Healthcare Bookkeeping

  • Daily transaction posting and categorisation
  • Service-wise expense allocation
  • NDIS claim reconciliation and revenue tracking
  • Chart of accounts setup and maintenance
  • Fund utilisation and budget tracking
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Payroll Processing & Compliance

  • STP 2.0 payroll reporting
  • Award interpretation and shift allowances
  • PAYG withholding and superannuation management
  • Onboarding/offboarding and leave tracking
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NDIS Fund Management & Reporting

  • Participant budget tracking
  • Claim-to-payment reconciliation
  • Plan manager and provider portal coordination
  • Expense validation against service plans
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Accounts Payable & Vendor Coordination

  • Supplier invoice processing
  • Approval routing and payment scheduling
  • Expense categorisation by service or location
  • Vendor ledger reconciliation
Accounts-payable

BAS, IAS & ATO Compliance

  • Quarterly/monthly BAS preparation
  • PAYG and GST reconciliation
  • IAS submission support
  • ATO audit preparation assistance
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Virtual Back-Office Support

  • Bookkeepers and accounting staff
  • Payroll and claims assistants
  • Funding compliance reviewers
  • Financial report analysts

Be assured that your data is in Safe Hands!

Data Security

Why NDIS Firms Choose Us

NDIS providers partner with Hornbill because we bring both industry understanding and financial precision:

  • Deep knowledge of NDIS fund flows, claim structures, and compliance protocols
  • Financial processes customized for care delivery models
  • Transparent workflows that align with internal teams
  • ISO-certified security and data protection standards
  • Scalable but dependable support for ongoing operations
  • Expert review support for audits and reporting cycles
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Our Industry Delivery Model for NDIS

NDIS financial operations require structured delivery with high levels of accuracy and audit readiness. Our model ensures consistent and reliable support:

Evaluation of actual business activities

Understanding the volume of Work

Define the scope, workflow, and training schedule from the client

Team Allocation & Training 

Establish IT & other required infrastructure

Set up of communication & reporting structure

Results Delivered for NDIS Firms

Partnering with Hornbill enables measurable operational improvements across NDIS clients:

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Accurate fund tracking and claim reconciliation
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Clear visibility of participant budgets and cash flow
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Timely payroll and compliance reporting
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Consistent financial documentation for audits
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Reduced administrative burden on internal staff

These outcomes help NDIS providers maintain compliance, improve reporting accuracy, and focus more on participant care rather than back-office complexity.

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Platforms & Tools We Work With

We adapt to your existing platforms, supporting seamless data flow, reconciliations, and reporting without forcing system changes.

XERO
MAYOB
Intuit Quick Books
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Employment Hero
NDIS
Outsourced Bookkeeping Services
Hubdoc
NDIS

Why Industry Expertise Matters for NDIS Firms

NDIS providers operate in a complex funding environment that demands accuracy, transparency, and ongoing compliance with both ATO and NDIS regulations. Financial tracking isn’t just about keeping records – NDIS fund and claim reconciliation must align with participant plans, provider portals, and plan manager expectations. Generic accounting teams often struggle to adapt to these nuances, which can lead to compliance risks and reporting gaps.

Industry-specific financial expertise ensures that NDIS funds are tracked correctly, claims are reconciled efficiently, and financial reporting supports audit readiness and operational confidence – giving you the clarity and control needed to deliver high-quality care.

Frequently Asked Questions

Yes. We help track participant budgets, reconcile claims, and generate utilisation reports.

Absolutely. Our payroll support includes STP 2.0 reporting, allowances, and superannuation compliance.

We prepare BAS/IAS reports with PAYG and GST reconciliation, aligned with ATO obligations.

Yes. Our dedicated plus backup resources ensure consistent delivery even during high-demand cycles.

All work is handled within secure environments with strict access controls, ISO certifications, and compliance protocols.

Let’s Support Your Projects, Your Way

Whether you run a large multi-service NDIS provider or a specialised care organisation, Hornbill can tailor financial and accounting support to your requirements. Tap into expertise that lets you focus on quality service delivery with confidence.

Speak to an NDIS Specialist Request a Custom Solution
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